Proactive Disclosure

Canadian Intergovernmental Conference Secretariat

Report on Annual Expenditures for Travel, Hospitality and Conferences

As required by the Treasury Board Directive on Travel, Hospitality, Conferences and Event Expenditures, this report provides information on the total annual expenditures for each of travel, hospitality and conferences fees of the Canadian Intergovernmental Conference Secretariat (CICS) for the fiscal year ending March 31, 2014. It also provides the variance explanations from the previous fiscal year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Actor the Privacy Act.

Expenditures on travel, hospitality and conferences fees incurred by federal departments and agencies are related to activities supporting a departmental or agency mandate(s) and the government’s priorities.

In particular, for CICS, this includes the delivery of the following core program:

The mandate of the Canadian Intergovernmental Conference Secretariat (CICS) is to support federal, provincial and territorial governments by providing conference support services for the planning and conduct of senior level intergovernmental conferences held across Canada. The primary objective of CICS is to relieve client departments in virtually every major sector of intergovernmental activity of the numerous technical and administrative tasks associated with multilateral conferences, thereby enabling conference participants to concentrate on the substantive policy issues. CICS provides continuous, effective, impartial administrative services to these meetings.
For additional information on CICS services please refer to the various CICS reports and publications on the following web link : http://www.scics.gc.ca/english/view.asp?x=198

Annual Expenditures for Travel, Hospitality and Conferences of the Canadian Intergovernmental Conference Secretariat

Expenditure Category	Expenditures for the year ending March 31, 2014	Expenditures for the previous year ending March 31, 2013	Change
	(a)	(b)	(a – b)
	(in dollars)
Travel – Public Servants	244,107	242,213	1,894
Travel – Non-Public Servants	121,082	123,181	(2,099)
Total Travel	365,189	365,394	(205)
Hospitality	131	89	42
Conference Fees	-	-	-
TOTAL	365,320	365,483	(163)
International Travel by Minister and Minister’s Staff	-	-	-

Significant variances compared to the previous fiscal year.

This section is used to provide a brief explanation of significant variances from the previous year’s annual expenditures for each category.

TRAVEL:

Public Servants:Compared to fiscal year 2012-13, the CICS’s travel expenditures by public servants have not changed significantly:

Even though CICS has served more events in 2013-14 (61 events) than in 2012-13 (49 events), we were able to mitigate our travel costs. Out of our 12 events increase, 7 of them were held in the NCR.

Non-Public Servants: Compared to fiscal year 2012-13, the CICS’s travel expenditures by non-public servants decreased mainly due to:
- There were no relocations of provincial/territorial employees in 2013-14 while only one was relocated in 2012-13.

HOSPITALITY: Compared to fiscal year 2012-13, the CICS’ hospitality expenditures have not changed significantly

CONFERENCE FEES: There were no conference fees incurred in 2012-13 and 2013-14.