Proactive Disclosure
Canadian Intergovernmental Conference Secretariat
Report on Annual Expenditures for Travel, Hospitality and Conferences
As required by the Treasury Board Directive on Travel, Hospitality, Conferences and Event Expenditures, this report provides information on the total annual expenditures for each of travel, hospitality and conferences fees of the Canadian Intergovernmental Conference Secretariat (CICS) for the fiscal year ending March 31, 2013. It also provides the variance explanations from the previous fiscal year in each of these areas.
This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.
Expenditures on travel, hospitality and conferences fees incurred by federal departments and agencies are related to activities supporting a departmental or agency mandate(s) and the government’s priorities.
In particular, for CICS, this includes the delivery of the following core program:
- The mandate of the Secretariat is to serve federal, provincial and territorial governments in the planning, conduct, and the serving of senior level intergovernmental conferences. CICS’s primary objective is to relieve client departments representing every major sector of intergovernmental activity, of the numerous technical and administrative tasks associated with the planning and conduct of multilateral conferences, thereby enabling them to concentrate on substantive policy issues. CICS provides continuous, effective, impartial administrative services to these key intergovernmental meetings.
- For additional information on CICS services please refer to the various CICS reports and publications on the following web link : http://www.scics.gc.ca/english/view.asp?x=198
Annual Expenditures for Travel, Hospitality and Conferences of the Canadian Intergovernmental Conference Secretariat
| Expenditure Category | Expenditures for the year ending March 31, 2013 | Expenditures for the previous year ending March 31, 2012 | Change |
|---|
| (a) | (b) | (a – b) |
|---|
| (in dollars) |
|---|
| Travel – Public Servants | 242,213 | 249,935 | (7,722) |
| Travel – Non-Public Servants | 123,181 | 172,265 | (49,084) |
| Total Travel | 365,394 | 422,200 | (56,806) |
| Hospitality | 89 | - | 89 |
| Conference Fees | - | 745 | (745) |
| TOTAL | 366,322 | 422,945 | (57,462) |
| International Travel by Minister and Minister’s Staff | - | - | - |
Significant variances compared to the previous fiscal year.
This section is used to provide a brief explanation of significant variances from the previous year’s annual expenditures for each category.
TRAVEL:
- Public Servants: Compared to fiscal year 2011-12, the CICS’s travel expenditures by public servants have not decreased or increased significantly:
- Even though CICS has served more events in 2012-13 (49 events) than in 2011-12 (43 events1) which resulted in a 7% increase, we were however able to reduce our travel cost by 3%.
- Non-Public Servants: Compared to fiscal year 2011-12, the CICS’s travel expenditures by non-public servants decreased mainly due to:
- The relocation of only one provincial/territorial employee in 2012-13 while seven were relocated in 2011-12.
HOSPITALITY: Compared to fiscal year 2011-12, the CICS' hospitality expenditures increased mainly due to:
- Purchase of coffees when hosting the meeting of the Council of the network of official languages champions.
CONFERENCE FEES: Compared to fiscal year 2011-12, the CICS’ conference fees expenditures have decreased.
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1. Restated. It was shown in last year report 45 events.